MV NHP Steering Committee Minutes 31st January 2018

STEERING GROUP MEETING/OPEN FORUM

Minutes of the 20th meeting – 31st January 2018

Held in The George Inn, Upstairs Meeting Room, Maulden, from 20:00hrs.

Present:

Committee/Working Group Members

Alan Plom [Chair / Leader of Infrastructure WGp]

Simon Barnes [Vice Chair / Leader of Housing WGp]

Roger Ball [Leader of Environment Gp / Maulden Parish Council (MPC)]

Mark Bingham [Leader Social, Educ & Welfare WGp]

Nigel Coote [Env WGp]

Mike Browning [Env WGp]

Ruth Plom [Social, Educ & Welfare (SEW) Gp]

Sarah Michael [Treasurer / SEW WGp]

Philip Jackson [MPC Chair]

Philip Allen [MPC]

John Coyle [MPC]

Guest Speakers

Mike Lake + Simon Andrews [DLA Town Planning Ltd]

Observers

David Illingworth

Linda & David Olney

John & Susie Batt

Sian & Stuart Nelson

Tim Skinner

Ian Ormrod

Cath Bennyworth

Leslee Reynolds

Dr Bill Edwards

Sue & David New

Marjorie Horrell

Emma Jackson

Julie Sheppard

Rev Canon Lynda Klimas

Heidi Davidson

Observers (contd)

Andy Marshall

Steven Summerfield

Andrew Summerfield

Liz Summerfield

Richard Francys

Justin Snoxell

Gary Vincent

Roger Bradshaw

Apologies

Lesley Illingworth [Sec]

Cllr Paul Downing

Julian Smith

Joyce Ormrod

[40 present]

  1. WELCOME, INTRODUCTIONS AND UPDATE
  1. Alan welcomed everyone to the first meeting since November. Unfortunately there were not enough seats for the 40 people present – our best ‘turn-out’ yet, stimulated by the Green Infrastructure (GI) Consultation meeting in the Village Hall on 23 Jan. [Fortunately, all 150 who attended that didn’t turn up at The George!] All were invited to sign the attendance sheet and leave contact details to be kept informed.
  2. This month’s guest speaker was Mike Lake [MD, DLA Town Planning Ltd] invited to outline a possible development to the south of the village. This followed the presentation in November by Michael Hillson on the potential for a development in association with Aragon Housing (and also possibly including a school or other community facilities) on their land to the north of Clophill Road.
  3. Both schemes had been presented to the PC’s Extraordinary Meeting on 12 December, but only a few present had attended the PC meeting and in view of the large number in the room – most wanting to hear Mike Lake’s presentation – the Chair decided to let Mike speak first (Agenda item 4.5) and deal with the rest of the agenda/Steering Group business after.
  4. For consistency, these notes of the meeting have been produced in agenda order.
  1. MINUTES OF LAST MEETING (29/11/17)

Subject to removing Andy Marshall as a representative of the Flitton, etc MNP [Min 1(ii)], the minutes were agreed and signed.

[ACTION: AP or RB – Revised version to be filed in Dropbox folder and posted on our webpage.]

  1. MATTERS ARISING
  1. Min 4.4 – ‘Strategic Off-Road Access Link (from Clophill, Flitton, etc) to Flitwick: The suggested spur to Maulden was raised at MPC on 4 Dec. [ACTION: PJ/MPC to seek involvement in this Project.]
  2. All other actions were completed or reviewed under agenda items.
  1. VILLAGE UPDATE

4.1 CBC Local Plan

  1. Discussion on this was largely covered during Mike Lake’s presentation (agenda item 4.5).
  2. Consultation – Mike explained that CBC had brought the consultation forwards reducing the 2-year process to 6-8 months to avoid a significant increase in the target under the Government’s new Housing Formula. This could lead to a rise from 1,800 to 2,500 houses per year being imposed on the area, if CBC’s Local Plan isn’t in place by the end of March.
  3. Proposal – Following consultation on the Draft Local Plan, the latest ‘pre-submission’ version had reduced the ‘approved’ sites in Maulden from 9 to 3, with a potential 87 houses instead of the possible 180-200 proposed originally. However, this does not include any planning applications currently in the pipeline, or prevent others from being proposed. These would lead to ‘unstructured’ development.
  4. Implications for the School – Apparently, CBC do not consider the capacity of the Lower School a limitation as the School ‘roll’ is 150 and it currently has 143 pupils (most from within the catchment). However, as Mike Lake pointed out, if the various planning applications (and appeals) in the pipeline were all successful, these could lead to another 228 dwellings, on top of the 87 in the latest Local Plan. These would inevitably increase pressure on the school (where there is little room for expansion) and other local facilities. It was estimated this number of extra houses would result in an extra 14 children/year for the school. This would increase year groups to 45, which would then need to be split into two classes, requiring more classrooms.
  5. If some development was included in the NP this could have potential advantage [in making a new school more viable]. The impact of moving from 3 tier to a 2 tier system (if this ever happened) is also a factor for the NP to consider. [ACTION: This information to be obtained from CBC. (SB?)]
  6. Response to CBC – The PC and MNP will be responding to CBC on the Local Plan, and attendees were encouraged to comment individually via the CBC Website by 22 February. It is important to comment separately and not on behalf of groups of residents or families, to give responses more weight. [ACTION: SB & AP to meet and draft MNP submission.]

4.2 Green Infrastructure Consultation Meeting

  1. RB (Chair of the Environment Working Group) reported on the ‘GI’ consultation meeting, held in the Village Hall on 23 Jan. 150 attendees demonstrated the strong interest in this topic, although some expected to hear about and debate the proposed housing developments in the village. These were described.
  2. Unfortunately ‘only’ 100 GI survey forms were printed and available on the night. Many were handed in at the meeting, but arrangements would be made to leave them at The George and it is also available for completion online, via the Greensand Trust’s (GST) website until 6 Feb. [ACTION: RB to post on MV.]
  3. Various maps were also displayed on tables, to collect opinions on various aspects of the environment, using coloured stickers and recording comments. These maps can also be seen (by appointment) at the Greensands Trust Working Woodlands Centre, alongside the A6 at Maulden Wood, Haynes West End, Beds MK45 3UZ – phone 01234 743 666 to check access and when available.
  4. The Chair thanked GST staff (Sue Raven and speaker Jon Balaam), the Environment Working Group and others who helped usher and refresh the attendees for their hard work and help in making this event so successful. GST were also offered ‘good luck’ in analysing and making sense of the responses.

4.3 Report from Maulden Parish Council

(i) The PC have yet to form a view on the two outline proposals presented at the Extraordinary PC Meeting held on 12 December. Both offered a school or other community facilities to be part of their development. These involve:

  • potential development of 18 acres of land to the north of Clophill Road and
  • a 25 acre site, adjoining the south of the village.
  1. A “Stakeholder” group was also proposed, to consist of parish councillors, neighbourhood representatives (MNP Steering Group?) and district councillors. It would be logical for the MNP to participate, and we would be willing to do so.
  1. Summary Report needed for next PC meeting on 19 Feb. [ACTION:AP]

4.4 Planning applications

  1. Cllrs Allen & Jackson reported that of the 2 planning applications considered on 3 Jan by CBC, one had been approved (CB/17/00981/OUT – 21 dwellings on land North of Clophill Road, Hall End, Maulden) and CB/17/00156/OUT (14 dwellings on land East of 13 Clophill Road, Maulden) “minded to refuse” rather than a refusal because the applicant had already lodged an appeal.
  2. No further information received yet on the application for 49 dwellings at Old Farm, Clophill Rd, which was refused in April and appealed on 30 October 2017.
    1. 2.5.Potential development in Maulden [Presentation by Mike Lake (MD, DLA Town Planning Ltd)]

[NB. Unknown to Mike this was recorded but he has kindly agreed to it being posted on our website.]

  1. Targets – Mike described Councils as being ‘under attack’ from the Government to build more houses and from many “aggressive” or “speculative” piecemeal planning applications, which are challenging CBC on its 5-year land supply. Until CBC’s Local Plan is in place, the Council has to use the National Planning Framework, which favours development, provided it is ‘sustainable’. There could be legal challenges to the Local Plan and, even if adopted, there would probably need to be a further review to consider the major new developments proposed along the East-West Oxford-Cambridge ‘Corridor’.
  2. Local Consultation – Mike stressed that this proposal is only at the concept stage. He acknowledged that it included some sites rejected by CBC in the Draft Local Plan and that all landowners involved would need to work together. These include CBC and MPC, at each end of the site. Mike recognised the leading part that MPC and MNP were playing in speaking to potential developers, and kindly described our approach as ‘a breath of fresh air’ compared to other areas in his experience.
  3. DLA Town Planning and the several private landowners that could be involved in the proposed scheme accept that it is important to plan and control where growth should take place and are keen to discuss and work with villagers, through the MNP and the Parish Council, to devise a workable scheme and develop a design ‘brief’.
  4. The Proposal – Mike gave an illustrated slide presentation, describing the proposal for up to 200 residential properties on 25 acres of land owned by a number of different landowners (including MPC and CBC). It would run along the rear of properties in Ampthill Road, extending from the CBC-owned Duck End Farm on Flitwick Rd to MPC’s allotments near Silsoe Road. A new access road would run through the site from Flitwick Road to Ampthill Road, emerging close to the Silsoe Road junction.
  5. Together with the potential number of houses being considered in the Local Plan and currently going through the Planning Process, this could lead to a total of 400 houses in the village. This compares with the 450 houses being built off Abbey Lane, near the ‘Tidy Tip’.
  6. Environmental considerations – The development would also be designed to avoid disturbance to the Nature Reserve. It was pointed out that the latest site approved at Hall End allowed just 15m buffer to Maulden Woods. Mike argued that the development could contribute to enhancing the Reserve. This would be discussed with The Greensand Trust, who are carrying out the Green Infrastructure Survey for the MNP.
  7. New School/Community Facilities – Part of the site could be allocated for community use (eg a new school or village hall). A new school could cost up to £6mill to build. It could be located on the MPC-owned land or at the other end of the site on CBC land, if preferred. The old school building could also be re-purposed for community-use the playing field for football, etc. This could be included in the MNP.
  8. Funding – It was suggested that £4-5 million could be raised from the sale of land and development. [eg. Ampthill Heights raised £1.5mill for Alameda School.] However, there was some debate (and doubt) about allocation of the ‘Section 106’ and Community Infrastructure Levy (CIL) funds to such projects. Mike explained that CIL is non-negotiable, and is based on a rate of £/sq m of internal floor space. However, CIL is not ring-fenced for local use, unless the NP specified its allocation. S.106 funds are only generated from developments of more than 10 houses, so a single large development would provide more benefit for the village. Money could also be raised from sale of Council-owned land (‘Development Uplift’), which could be also used to (part) fund a new school.
  9. In response to a question about the (in)ability to guarantee funds from developments in the Parish could be spent in the village, PJ confirmed they could – if a suitable ‘project’ was identified and specified at the Planning Application stage. Once approved the (statutory) NP is, it can direct Councillors to allocate levied funds to projects specified in the NP, as well as defining location, type of housing (% ‘affordable’, etc).
  1. PROJECT PLAN & FUNDING
    1. 5.1.Green Infrastructure Survey (GIS)

GST will analyse the responses from the GI Survey and provide a report on next steps. We hope to carry out a similar exercise at Redborne School, possibly during an assembly, to engage and get the views of young people living in the village. [ACTION: HL/AP]

    1. 5.2.MNP Survey – by BRCC

This is to be initiated with a meeting between Working Group Leaders, Jemma MacLean (BRCC) and Siobhan Vincent (CBC) late in February/early March. [ACTION: AP to contact and organise.]

    1. 5.3.Update on MNP Project Plan

Item deferred (again) as Project Coordinator Simon Ratcliffe was unable to attend the meeting.

[ACTION – AP to discuss with WGp leaders and SR.]

5.4 MNP constitution/roles & responsibilities

The draft Constitution and Roles and Responsibilities documents still need MPC’s nominations as point of contact to liaise with the Social, Education and Welfare Working Gp and the Regulation Gp [ACTION: PJ]

  1. WORKING GROUP UPDATES
    1. 6.1. Actions from WGp Leaders meeting

Action Log to be updated and WGp Leaders meeting convened. [ACTION: AP]

    1. 6.2.Analysis of joint NHP/Maulden PC Housing Consultation

Awaited from David Bailey. [ACTION: DB/AP]

    1. 6.3. Other Working Group activities
  1. Questions and ‘As Is’ Statements to be finalised for comparison and discussion with CBC (Siobhan Vincent) and BRCC (Jemma Maclean) by end of Feb. [ACTION: WGp Leaders]
  2. The Local Economy/Business Working Group – All potential members/’consultees’ contacted by AP and agreed, but no Group Leader forthcoming. [ACTION: AP/SB to draft Survey Questions and As Is Statement for consultation.]
    1. Communications
  1. MNP banner and advertising signs obtained for GI meeting 23 Jan.
  2. Article written and posted in Maulden Village magazine by AP. Summary article needed each month, also for our website, and MPC meeting (19 Feb). [ACTION: AP]
  3. To finalise website ASAP – by next meeting [ACTION: RB to liaise with SR and DB.]

6.5 Future Working Group and Village Consultation meetings.

Dates TBC, but PJ advised that the Village Hall is no longer available on Tuesday evenings (or any weekday), so an alternative will be needed – unless we can use it on nights the Drama Group are not using it. Unfortunately, neither St Mary’s Church Hall or The Baptist Church Hall can accommodate as many.

  1. WHAT NEXT? [SUMMARY OF URGENT ACTIONS]

Minute

Action

Who

2

Amend and post minutes of last meeting on website

AP/RB

3(i)

MPC to discuss connection to new ‘Strategic Off-Road Access Link’ to Flitwick

PJ/AP

4.1(v)

Information on 2 vs 3-tier schools to be obtained from CBC/MPC

SB/MB

4.1(vi)

To respond to CBC on Local Plan (by 22 Feb)

SB/AP

4.2(ii)

To promote on-line GI Survey on social media (MV etc)

RB

4.3(iii)

Monthly Summary Report for next PC meeting (19 Feb) and Village Mag [Also 6.4(ii)]

AP/RB

5.1

Arrange Redborne School meeting/assembly

HL/AP

5.2

Organise meeting between WGp Leaders, BRCC & CBC late February/early March

AP

5.3

Discuss/Update Project Plan – with WGp leaders and SR

AP

5.4

MPC to confirm nominations to liaise with SEW and Regulation Working Groups

PJ

6.1

Update Action Log and convene WGp Leaders meeting

AP

6.2

Analysis of joint NHP/Maulden PC Housing Consultation

DB

6.3(i)

Questions and ‘As Is’ Statements to be finalised for meeting end of Feb

WGpL

6.3(ii)

Local Economy/Business Working Group – draft Questions and As Is Statement

AP/SB

6.4(iii)

Finalise Website (by next meeting)

RB/DB/SR

  1. AOB – Date of next meeting

Next meeting to be held on Wednesday 28th February at 8pm, Upstairs in The George, as usual. Anyone with an interest in development and planning in Maulden are welcome to attend.

No further business, the meeting finished at 21:30.

MV NHP Steering Committee Minutes 29th November 2017

STEERING GROUP MEETING/OPEN FORUM

Minutes of the 19th meeting – 29th November 2017

Held in The George Inn Upstairs Meeting Room, Maulden, from 20:00hrs.

Present:

Committee/Working Group Members

Alan Plom [Chair / Leader of Infrastructure WGp]

Simon Barnes [Vice Chair / Leader of Housing WGp]

Roger Ball [Leader of Environment Gp / Maulden Parish Council (MPC)]

Lesley Illingworth [Minutes Sec]

Mark Bingham [Leader Social, Educ & Welfare WGp]

Nigel Coote [Env WGp]

Mike Browning [Env WGp]Ruth Plom [Social, Educ & Welfare Gp]

Guest Speakers

Michael & Mark Hillson (MJ Hillson Ltd)

Neil Arthur & Gareth Ellis (Flitton & Greenfield PC)

Observers

David Illingworth

Julie Sharp

Andy Marshall

Stephen Summerfield

John Coyle

Helen Draycott

Richard Draycott

Heidi Davidson

Jeremy Davidson

Mike Lake [DLA Town Planning Ltd]

Rob Murphy

Paul Downing (Ward Cllr) Philip Jackson [MPC Chair]

Apologies

Philip Allen [MPC]

Christine Inskip (MPC)

Sue Bluffield

Julian Smith

Ian Ormrod

Joyce Ormrod

  1. Welcome, Introductions and Update
  1. Alan welcomed everyone, noting a very good turn out and more ‘new faces’, interested to learn more about recent planning applications. All were invited to leave their contact details to be kept informed.
  2. This month’s guest speakers were Michael and Mark Hillson (of local builders, MJ Hillson Ltd) + Gareth Ellis and Neil Arthur from Flitton, Greenfield & Pulloxhill’s Neighbourhood Plan (NP).
  3. AP explained the background to the NP and emphasised we need to work together with adjacent Parish NP’s and several other NP’s had shared their experiences with the Steering Group.
  4. Several people had attended the MNP/MPC Housing consultation meeting on 3 April and AP described how the coloured dots placed on the large map of Maulden [to indicate support (or otherwise) for potential sites for development identified by CBC in the draft Local Plan] had been analysed. Although not binding until recorded in the NP, the preferences and concerns had already been used as evidence in MNP’s submission to CBC on the draft local plan, and by the Parish Council and Central Beds.
  1. Minutes of last meeting (25/10/17)

Mike Browning pointed out that minute 4.4 re the Covanta Incinerator should read “600 lorry movements” per day [not “600 lorries”]. Subject to this amendment the minutes were agreed and signed.

[ACTION: AP or RB – Revised version to be filed in Dropbox folder and posted on our webpage.]

  1. Matters arising (Actions not on agenda)

The actions were reviewed (all on agenda),

  1. Village Update

4.1 Report from Maulden Parish Council

  1. There are approx. 1500 homes in Maulden and Philip Jackson (MPC Chair) suggested that another 180-200 houses might be expected under the Local Plan, over 10 years – more than double the number built here in the past 10 years. However, several planning applications had been submitted before CBC’s Local Plan was finalised, which could lead to a further 186 new houses on sites not included in the Call for Sites for the Local Plan.
  2. This significant increase poses a major challenge to strategic planning deciding where they could go, without damaging the character of Maulden. Maulden is a small village so it is important to plan and control where growth should take place. It is important to work with developers for the benefit of the village, so it was good to have Mr Hillson at the meeting to present their proposal.
  1. The PC is forming a view that will take into account what developers can contribute to the village. While small developments can be absorbed, less than 10 houses contribute nothing in terms of s106 funding for facilities in the village, which could include a new school, shops. etc. NPs are statutory and have ‘clout’ because they express local opinion and have to be taken into account by the Council.

4.2 Planning applications

(i) Cllr Allen provided a summary of recent planning applications and ongoing discussions, including:

  1. CB/17/01156/OUT – the number of dwellings proposed for land east of 13 Clophill Rd (next to Wheatlands Close) has been reduced from 23 to 14. However MPC feel the revised plan still does not overcome the previous objections and consequently has objected to the amended application.
  2. CB/17/00305/OUT – for approx 49 dwellings at Old Farm, Clophill Rd was refused in April but appealed on 30 October. No information received on timing or date for the appeal.
  3. CB/17/03546/OUT – for 50 dwellings in Clophill Rd had been refused. No appeal yet.

(ii) The decision on 3 other major applications will be made during December/January. These are;

  1. CB/17/00981/OUT – 21 dwellings on land north of Clophill Rd;
  2. CB/17/03937/OUT – 14 dwellings South of Limbersey Lane for and
  3. CB/17/04583/OUT – 25 dwellings on land adjacent to 129A and 131 Clophill Rd.

(iii) MPC has been consulted by two local developers – Hillson/Aragon and Summerfield/DLA Planning, with proposals for developing additional sites in Maulden. An Extraordinary Meeting of the PC is being arranged on 12 December for these two proposals to be presented to the full council. It will be an open meeting and a formal public notice will be published shortly.

  1. Julie Sharp asked whether new applications getting approval ahead of the NP would affect the target number of new builds. PJ suggested it would not, ie they would be additional to the quota under the LP.

Mike Lake (ML, DLA Planning and ex-Planning Officer) advised that CBC are bringing their revised Local Plan forward. Originally proposed to take 18 months, CBC now intend to consult on the revised Local Plan early in the New Year and submit it by March 2018. This would avoid the proposed increase in housing projected in the area under the Government’s new Housing Formula, ie from 1,800 to 2,500/year.

  1. ML said that he had attended meetings with other groups and Parish Councils, and it was ’refreshing’ to see that Maulden is ‘ahead of the game’, speaking to developers and gathering pace with its Plan. The need for Maulden to plan improvements to the infrastructure in the village as it goes forward with new building is important – unlike Flitwick and Ampthill that have seen huge growth but no more amenities, doctors, etc. It was emphasised that there is no value in Maulden having a ‘NIMBY’ attitude, because growth will happen. It is useful to be able to pay for Consultants through the funding on offer for NPs, to help in planning.

4.3 Potential development in Maulden [Presentation by MJ Hillson Ltd]

  1. Simon Barnes introduced Michael Hillson (MH) and reported that he had attended a meeting recently with Messrs Hillson + MPC and CBC Cllrs to discuss an interesting proposal for development which could, include a new school.
  1. Michael gave a brief background on his company, which has been based in Maulden for ~40 years and employ many local people. They also have a joinery company and a training programme with 26 trainees/apprentices. Hillson’s have developed various sites in and around the village – most recently the 17 bungalows at Badger Hill – which took 12 years to gain planning permission. These include shared ownership and ‘affordable’ housing, reflecting the findings of the ‘Housing Needs Analysis’ for Maulden that Hillson’s had commissioned for MPC about 5 years ago and his company are still very willing to work with the village, MNP and the Council to devise a workable scheme.
  1. MH showed a map of the land owned by Hillson’s (18 acres in total) and explained that planning permission was already granted for offices to be built on part of the land, behind their office and buildings. However, because of the recession, these offices were never built as there was no market for them. This land was included in CBC’s Call for Sites and a firm of professional architects has been called in to address the environmental concerns expressed.
  1. They would employ an innovative architect to build to the highest specification and this project could include a school to replace the existing already at-capacity lower school, or a village hall or other community facility. A diagram illustrated a possible layout for the school and surrounding houses, preserving the area and views adjacent to the Greensand Ridge. The existing school could be used as a village hall and community centre?
  1. There was much discussion around the school, as it is unclear what capacity will be required – this depends on whether schools in Bedfordshire would be 2 or 3 tier in future.
  1. PJ talked about what would contribute best to the village, taking in the characteristics of the area and what we need to preserve, in order to maintain the village/rural feel. There is increasing acceptance that building will happen and it was felt that open discussion is both refreshing and beneficial to the village.
  1. AP showed his ‘dotty map’, produced at the Housing Consultation meeting in April. This indicated attendees preferences from the 9 sites selected by CBC for consultation in the Draft Local Plan and also the MPC-owned land near the school. [This has been analysed and discussed at previous meetings and also fed into CBC, in MNP’s submission on the Local Plan.]
  1. Clarification was requested on what constitutes a ‘small’ vs a ‘large’ village. PJ pointed out that in the Local Plan Maulden is deemed to be a ‘small village’, otherwise we could expected more houses to be built (up to 500 houses in large villages!). The Greensand Ridge was also seen as a ‘green lung’ to be preserved. If we work together with developers and the Council we are more likely to get what the village needs in terms of a mix of houses, locations and extra amenities, etc.
  1. The pros and cons of being a ‘small village’ were also discussed. When the questionnaires go out we need to ensure that we get as full a representation as possible and capture the views of the younger generation. AP is keen to demonstrate that the NP has attempted to get everyone involved and we plan to involve and consult students from local schools, including Redborne Upper School.

4.4 Flitton, Greenfield & Pulloxhill Neighbourhood Plan: Sharing experience

Neil Arthur & Gareth Ellis (Flitton & Greenfield PC) were invited to the meeting to share their experiences. They spoke about the issues faced by their three villages and the application for funding for a cycle path to Flitwick Station. This is at an early stage and a meeting of interested parties was held recently. MNP was invited, but unable to send anyone.

[ACTION: PJ/RB: A spur to Maulden would be possible and should be advocated through the PC.

  1. Project Plan & Funding
    1. 5.1.Update on funding
  1. SB explained that although Government funding of just under £7000 has been approved, mainly to pay for BRCC to carry out the village survey and analysis, and Greensand Trust (GST) to carry out the Green Infrastructure Survey, and our bank account had been opened (after weeks of delay caused by the Bank), it was discovered belatedly that an NP must be a corporate body or registered charity to receive the funding directly.
  1. A solution needs to be found soon, or the funding will be lost. Parish Councils have received and handled the funds for NPs in other areas, but MPC rejected this option.

[ACTION: PJ agreed that MPC should receive the funds after all and transfer asap into the MNP account.]

    1. 2.2.Green Infrastructure Survey (GIS)

RB (Chair of the Environment Working Group) outlined the scope of Greensand Trust’s (GST) proposed village survey. The importance of maintaining green/open spaces and ‘green’ corridors to help biodiversity between neighbouring parishes will be addressed, and we need to continue liaising with our visitors and others. GST will produce relevant maps, a project timeline and are also planning a village consultation meeting, to be held in the Village Hall on 23 Jan, from 19:30hrs. [ACTION: RB/WGp to meet with GST to finalise arrangements.]

5.3 Revised MNP Project Plan

Item deferred as Project Coordinator Simon Ratcliffe was unable to attend the meeting.

[ACTION – AP to contact SR.]

5.4 MNP constitution/roles & responsibilities

The draft Constitution and Roles and Responsibilities documents still need MPC’s nominations as point of contact to liaise with the Social, Education and Welfare Working Gp and the Regulation Gp [ ACTION: PJ]

  1. Working Group Updates
    1. Analysis of joint NHP/Maulden PC Housing Consultation

AP is still waiting to contact David Bailey who had offered to analyse the questionnaires. [ACTION: DB/AP]

    1. 6.2. WGp activities – Membership, contacts, ‘As is’ statements, survey questions
  1. AP explained that most Working Groups had nearly got to the stage of being able to discuss their Questions and ‘As Is’ Statements with CBC (Siobhan Vincent) and BRCC (Jemma Maclean).
  2. As above, RB explained that the Environment Group had been convened on 15 November, together with Sue Raven from GST. It was agreed in principle that the Survey should be complete by the end of March.
  3. The NP’s Local Economy/Business Working Group still needs to be established. Mr Hillson was willing to work with the Group, along with Julian Smith and Stephen Summerfield (as a farmer/businessman and on behalf of the PC.) [ACTION: AP]
    1. Communications (articles, website, social media, banner, etc)

[ACTION: SB and RB to get quotes.]

    1. Action Log (outstanding actions from previous meetings) [AP/MNP 171025/3]

Also deferred due to lack of time. [ACTION: To be discussed with Working Group Leaders.]

6.5 Other issues arising from last WGp Leaders meeting (22/10/17).

None raised/discussed.

    1. Steering Group Officers and WGp Members list

Deferred.

    1. Working Group and Village Consultation meetings.

GST will be coordinating the next MNP/MP Consultation Meeting on the Environment and GIS, on 23 Jan.

  1. What next? Urgent Actions
  1. Amend and post minutes of last meeting [AP/RB]
  2. PC to discuss connection to new cycleway/footpath to Flitwick from other villages
  3. MPC to receive funds and transfer to MNP [PJ]
  4. RB/Environment WGp to meet with GST to finalise arrangements for meeting on 23 Jan + SB and RB to get quotes for banner/posters.
  5. MPC’s to confirm nominations to liaise with SEW and Regulation Working Groups.
  1. AOB – Next Steering Group meeting

To be held on Wednesday 31st January at 8pm, Upstairs in The George, as usual. Anyone with an interest in development and planning in Maulden are welcome to attend. No further business, the meeting finished at 21:50.

MV NHP Steering Committee Minutes 25th October 2017

STEERING GROUP MEETING

Minutes of the 18th meeting – 25th October 2017

Held in The George Inn Upstairs Meeting Room, Maulden, from 20:00hrs.

Present:
Committee/Working Group Members
Alan Plom [Chair / Leader of Infrastructure WGp]
Simon Barnes [Vice Chair / Leader of Housing WGp]
Roger Ball [Leader of Environment Gp / Maulden Parish Council (MPC)]
Ruth Plom [Social, Educ & Welfare Gp] (RP)
Philip Allen [MPC] (PA)
Lesley Illingworth [Sec]
Mike Browning [Environment WGp]
Guest Speaker
Sue Raven [Greensand Trust]
Observers
Ian Ormrod
Joyce Ormrod
David Illingworth
Michael Wilday
Julie Sharp
Andy Marshall
Harriet Lockey [Redbourne School]
Mike McCourt
Barbara McCourt
Paul Downing (Ward Cllr)
Apologies
Mark Bingham [Leader Social, Educ & Welfare WGp]
Philip Jackson [MPC]
Julian Smith
Simon Ratcliffe

Welcome, Introductions and Update

Alan welcomed everyone – another good turn out with more ‘new faces’, concerned about the recent planning applications. He also introduced this month’s guest, Sue Raven from the Greensand Trust, who will be explaining Green Infrastructure Surveys.

Minutes of last meeting (27/9/17)

Alan explained that we are required to keep notes of each meeting, and a record of significant activities, contacts and comments received.
The previous minutes and actions were reviewed and agreed (subject to amending ‘PA’ to ‘PJ’ in MIn 4.3.11) and signed. [ACTION: Finalised version to be filed on Dropbox and posted on our webpage.]
Alan mentioned ‘GP’ (from Clophill’s NP) attending our meeting last month and the benefit that can be gained by Maulden and other local parishes communicating and working together. There is a general acceptance that more housing is needed and developing a NP will be helpful in decision making and planning the way forward to the benefit of everyone.

Matters arising (Actions not on agenda)
Item 2 – Members decided to continue to use Dropbox to share documents with other SGp and WGp members, rather than ‘One Note’ recommended (by GP) at the last meeting, as a number of our active members do not have access to ‘One Note’ or Outlook.
Item 3(i) – New attendees names and contact details still to be added to distribution list. Alan stressed this information would only be used for the purposes of the NP. [ACTION: LI]
Item 3(ii) [Item 4.1] – Alan reported that his copy of the outline ‘Maulden Neighbourhood Plan’ (produced as an example by Sarah Michael) had been found. Phil Allen offered again to print several copies, for publicity purposes and WGp Leaders. [ACTION: PA to copy for AP.]

Village Update

4.1 Report from Maulden Parish Council

Roger said that the full Council have not met since the last MNP meeting. The next PC meeting is on Monday 30 Oct.

4.2 Planning applications (Limbersey Lane, Hall End/Clophill Rd)

4.2.1 Cllr Allen reported that the planning application for 50 houses at Hall End/Clophill Rd (opposite Burgoine’s) has been turned down by CBC but warned the developer is likely to appeal.
4.2.2 He also reported that the proposal for 14 houses off Limbersey Lane will be discussed by the PC on Monday. It was a pointed out that the site has been cleared ahead of planning permission being granted. Ecology, footpaths, etc, have been disturbed. There was considerable discussion about this application. Points of concern raised included:
(i) Sue Raven (Greensand Trust) questioned if any ecological studies had been done and said she would check this. [ACTION:SR]
(ii) This site was rejected by CBC in their draft Local Plan –mainly due to a 50% risk of flooding due to surface water/springs/stream. Simon reiterated the area could flood and highlighted the flood assessment report. David Illingworth described the extent of the problem and flooding of Sleaford End, due to blocked ditches and drains.
(iii) Water run-off will be increased if the area is covered in houses and hard surfaces.
(iv) The access point, due to restricted visibility, speeding traffic and slippery surface caused by vehicles exiting from the lorry park/industrial units and farm entrance on Limbersey Lane. Phil thanked Speed Watch for carrying out some initial monitoring in the vicinity. CBC would be asked to carry out a more detailed round-the-clock survey.
(v) The Greensand Ridge public footpaths would be affected and no alternative is evident on the planning application map.
(vi) The 14 houses were considered inappropriate for this site and it is outside the Development Envelope.
(vii) Residents in Cobbett’s Road also fear this could be a ‘Trojan Horse’ application, enabling access to the land behind their road. However, this cannot be used as grounds for objection.
(viii) Objections should be registered individually as combined objections only count as one. CBC’s deadline is 4 (or 11?) November.
(ix) Decided it would be appropriate for MNP to register our objections based on the responses to our consultations and submission to CBC on the Local Plan. [ACTION: SB to draft objection for MNP. ]
4.2.3 Cllr Allen pointed out that a total of 186 new houses have been applied for in Maulden, 106 in the past 4 months, including: 21 at Hall End, 23 behind Wheatlands Close, as well as the 50 refused on Clophill Road at Hall End, and another 49 at Old Hall Farm, Green End/Clophill Road, and the 14 on Limbersey Lane.
4.2.4 Ward Cllr Paul Downing stressed the value of the NP in identifying what the village needs and directing developers to contribute to the village appropriately, eg school building, recreation areas, etc. The MNP needs to think ahead to what the village will be like in years to come taking a long term view. Alan agreed and pointed out that NPs were not intended to deal with short term/immediate planning applications. However, the evidence we collect could be used by MPC and CBC to counter unsuitable applications. The value of an interim ‘Village /Community Plan’ (as proposed by MPC Chair) was unclear. It can inform but needs ratifying or it carries no weight. [ACTION: AP to discuss with PJ.]
4.2.5 List of Planning Applications – The proposal for the PC to issue a ‘master list of the status of all current Planning Applications was agreed. [ACTION: PA to compile and circulate to PC and make available to MNP.]

4.3 Road Safety (Willow End Cottage incident, potholes, etc.)

4.3.1 Willow End Cottage incident – Extensive damage was caused inside, but it was considered stable. However, the owners are very nervous since the van crashed into their cottage and have written to CBC and MPC requesting a barrier to prevent a recurrence. It is on the agenda for the next PC meeting and CBC have responded to say they will consider carrying out a ‘traffic safety assessment’.

4.3.2 Potholes – A large proportion have been repaired, and resurfacing of part of Flitwick Road is scheduled soon, when the road will be closed during the work. This will also be discussed at the Parish Council meeting on Monday.

4.4 Covanta Incinerator– Mike Browning explained that planning permission for this facility in Stewartby/Marston Vale has been granted. It is estimated that up to 600 lorry movements per day will travel to it, through Beds (from all directions). Everyone was encouraged to sign the ‘Change.org’ petition to prevent the Environmental Permit (to operate) being issued – either through the website ‘Beds Against Incinerators’ or through the posts on Maulden Voice.

Project Plan & Funding

5.1 Update on funding

Funding of just under £7000 has been approved for MNP to employ consultants – BRCC to carry out the village survey and analysis, and Greensand Trust (GST) will carry out the Green Infratructure Survey.
Simon and Alan have applied for an independent Bank Account (rather than hosted by the PC) to avoid concerns and to save time. Waiting for confirmation it has been opened. They had proposed that Sarah should also be a counter-signatory – helpful rather than essential – but as she is not able to help at the moment we will go ahead with just the two signatories. [ACTION: SB to follow up with Barclay’s.].

5.2 Green Infrastructure Survey (GIS)
5.2.1 Sue Raven gave an interesting presentation, based on photocopies of a powerpoint handout, explaining the 5-stage process. [ACTION: AP – Handout to be posted in Dropbox for reference.]
5.2.2 Having a GI Plan is an essential component of development. It covers less-obvious issues such as vistas to be preserved – including looking into an area, not just out. It includes use and production of digitised maps, eg showing footpaths, flood areas, etc, that can be used for other purposes.
5.2.3 Another important element is to identify and establish a ‘Biodiversity Network’ with other parishes. It is also now possible to ‘designate’ Green Spaces and ‘Nature Improvement Areas’.
5.2.4 Roger will arrange a meeting with GST, to enable this project to start asap with a completion date of next Feb/March (our 2nd anniversary) preferred. [ACTION: RB]

5.3 Revised MNP Project Plan
To be finalised after the funds have been received and project milestones agreed with GST and BRCC. It will be circulated to the working group. [ACTION: AP/SR.]

5.4 MNP constitution/roles & responsibilities
This had been discussed and agreed at the WGp Leaders meeting – subject to a minor amendment requested by the PC. The list of SGp and WGp members also needs to be finalised after the PC have agreed who will lead/liaise with each of our Working Groups – in an ‘advisory’ capacity.

Working Group Updates

Analysis of joint NHP/Maulden PC Housing Consultation
David Bailey attended the Working Group meeting on Sunday 22 Oct and confirmed that he will do the analysis. [ACTION DB – To collect Survey Forms from AP.]

WGp activities – Membership, contacts, ‘As is’ statements, survey questions
A few WGp Leaders met on the 22 Oct, David had also originally offered to help standardise the ‘As Is‘ Satements, as they will form the ‘preface‘ to the survey/report. The Questions are ~80% complete and available in Dropbox. [ACTION: WGpL]

Communications (articles, website, social media, banner, etc)
6.3.1 Articles – We have not been asked for copy for the Church magazine lately, but it would be timely to reinstate this regular and ideas would be welcomed for further publishing ideas to get information out and to make announcements. Alan has been writing monthly articles for The George e-Newsletter. Harriet mentioned Redbourne has a newsletter and
6.3.2 Banner – The funding includes money for a banner to make the MNP known and recognised more widely at events, etc.
6.3.2 Redborne – Harriet Lockey (Head Girl at Redborne Upper School) offered to organize a school assembly for the MNP to inform (‘6th Form’) students at Redbourne, in the New Year. A meeting with the School Governors could also be arranged. There are now ~1,600 students at the School..
6.3.3 Student Projects – Alan outlined possible projects that could be picked up as part of project work. Harriet provided a list of contacts in different teaching Departments.
6.3.4 Simon Ratcliff also has connections, via Alameda Middle School.
6.3.5 Maulden Lower – Nigel Coote and Alan met with the Head at Maulden Lower, and suggested possible areas of mutual interest – projecting numbers vs facilities, etc. The importance of the School being informed of the MNP was accepted and a presentation to a governors meeting was suggested. Councillors have also recently had contact with Maulden School – we need to ensure we are not covering the same issues.
6.3.6 Hillson’s – Simon will speak with members of the Hillson family regarding school issues. Alan wondered if one of them might be willing to join the Local Economy and Business WGp, [ACTION: SB/AP]

Action Log (outstanding actions from previous meetings) [AP/MNP 171025/3]
Alan handed out copies of the up-to-date Action Log to WGp leaders.

6.5 Other issues arising from last WGp Leaders meeting (22/10/17).
Nothing reported.

Steering Group Officers and WGp Members list
T&Cs – Steering Group Officers will fill in their contact details so contact can be made

Working Group and Village Consultation meetings.
We have been invited to have a stand at the Maulden Christmas Tree lights ‘switch-on’ event, in the Village Hall on 2 December 2017 Banner needed
We also need to agree a schedule of village consultation meetings… [ACTION AP to discuss with PJ]

Next Steering Group meeting – will be on the last Wednesday of November (29th) at 8pm, Upstairs in The George, as usual. Anyone with an interest in development and planning in Maulden are welcome to attend.

No further business, the meeting finished at 2200.

MV NHP Steering Committee Minutes 16 Aug 2016

Minutes of the 5th meeting – 31 August 2016

Held at 15 The Knoll, Maulden, 20:00hrs

Present

David Bailey (Chair)

Julie Shepherd (Vice Chair)

Alan Plom (Secretary)

Marilyn Caves

Mark Bingham

Cllr Roger Ball } Observer (Maulden Parish Council)

Cllr Christine Inskip }

Barry Easom (Guest speaker, Chair of Hail Weston NHP Group)

Apologies for absence

Simon Barnes

Robbie Locke

Andrew Draycott

Cllr Philip Jackson

Patricia Bragg

 

Welcome and Introductions

DB welcomed everyone to the meeting and suggested that a standing agenda item should be introduced to discuss “What is going on the Village”. This provoked some comments and information from members.

1. Minutes of previous meeting (27/7/16)

  • Agreed and signed by the Chair.
  • Will be available to Group members and observers (together with other reference docs) via the Group’s Dropbox account and website. [DB/AP]
  • Slow access to the website resolved – caused by inappropriate automatic daily ‘reminder’ posted by a local newsagent!

Action

(i) Demonstration of Dropbox/‘technical support’ session during next meeting. [DB]

2. Matters arising and actions carried forward

5(i) Facebook page to be created – Still open for discussion, as it may be possible to use the current Maulden Voice page. [DB]

5(ii) Dedicated phone number for contacting NHP [DB] – Decided not a good idea, due to potential volume of unsolicited/unwelcome calls!

5(iii) Printing posters and leafletsDB still to contact Liquid Designs and All Fidelity Print.

5(iv) NHP Questionnaires – Good examples to be collected and available for working groups to compare and use as a basis. [SB/DB] = Some examples available on websites highlighted and links shared + some hard copies obtained by AP.

6(i) + 6(ii) CBC Support – DB & AP had contacted Siobhan Vincent, CBC’s Neighbourhood Involvement Officer (part of a new team set up in CBC’s Regeneration and Business Directorate). She had agreed to provide support and will be invited to the next meeting (ie October, when more members will be available). [DB/AP]

6(iii) Navigus – DB contacted and they have agreed to help – invite to a future meeting, when our funding is arranged. [DB]

6(iv) ‘Community Plan’ – A (non-statutory) ‘Community Plan’ (ie ‘hopes and aspirations’) will be created as the first step in producing the full’ (statutory and enforceable) NHP. Ensure work plans are aligned to enable this to happen. [WGp leaders]

6(v) Comparing other NHP’s – Continue to engage closely with neighbouring villages and track what they are proposing in their NHPs. [DB/AP]

6(vi) Training – Sally Chapman/CBC has agreed to provide training on the best way to produce an NHP – presentation to be arranged when all available. [DB/AP]

3. Lessons learned (from Hail Weston NHP)

Barry Easom (Facilitator/’Chair’ of Hail Weston NHP/ex-Parish Cllr) described their experience in setting up a ‘Steering’ Group (and associated ‘Action Groups’) to develop their NHP. They did not have the firm support (or involvement) of their Parish Council that our Group now has from Maulden PC’s new Chair and Committee. However, it was still a worthwhile exercise.

Barry has loaned us some useful guidance documents, in particular the ‘Community Planning Toolkit’ folder produced by Cambridgeshire ‘Action with Communities in Rural England’ (ACRE) – the rural community council for Cambridgeshire and Peterborough – and a selection of NHPs and Questionnaires from other Villages in Cambs.

He provided useful advice on the ideal format and questions for the Village survey and how best to go about collecting, collating and analysing information and opinions. They ended up with far too many Q’s (65!). [This problem was endorsed by Cllr Downing at the last meeting, as Clophill’s NHP also found it difficult to extract coherent statements.] Hail Weston were helped by a resident involved in ‘marketing’ – their software tools were invaluable for the analysis.

Barry has asked their Sec to send AP an e-copy of Hail Weston’s Action Group Leaders‘ roles and responsibilities and Community Questionnaire.

Key learning/action points:

(i) Keep it simple! [nb. This mirrored Cllr Downing’s advice from Clophill.]

(ii) Better to spend more time getting the Q’s right.

(iii) Establish basic details and demographics [sample Q’s provided] + enable residents to add comments, as this elicited useful additional and unexpected information.

(iv) Decide whether to analyse the Q’s by household/premises (as recommended by BE) or individual responses.

(v) The Community needs to have ‘ownership’ and we must fairly reflect the views of residents and businesses – not direct them.

(vi) ‘NHP/Survey Champions’ can help to encourage responses and collect completed forms. [We could need ~150 across the village, eg through Groups in the Community.]

(vii) Present achievable objectives, to help manage the many and varied expectations.

(viii) Steering Group Chair should be ‘without portfolio’, for oversight and coordination. [DB]

(ix) Hail Weston had a similar WGp structure, but recommended we rename the ‘Business’ WGp to ‘Local Economy’ , to reflect wider interests. [SB]

(x) Arrangements need to be in place to dissolve Groups when work completed.

(xi) Time planning is difficult – The Community needs to be reminded the work is being done by volunteers – who have other demands on their time. [Don’t we know it!]

(xii) Regularly publicise what we are doing to keep people informed and involved, eg via local publicity, social media, stand/displays at Village events, etc.

(xiii) A village Workshop can get community involvement and extra volunteers.

(xiv) The Infrastructure WGp should consult local Beds & River Ivel Internal Drainage Board re issues relating to managing drainage and surface water from any developments, as well as concerns re Wildlife & Environment. [AP]

Actions

(i) Working Group Leaders to read Hail Weston and other NHP docs. [Contact AP]

(ii) To request e-copies of Hail Weston’s Action Group Leaders‘ roles and responsibilities list/guidance and Questionnaire [AP]

4. Report from MPC

Cllr Ball reported on progress with the Match Funding application for a pedestrian crossing in the centre of Maulden. Following lengthy discussion after Saqhib Ali’s presentation on behalf of Safer Maulden, the PC agreed to ‘pause’ this, pending discussions with CBC. MPC proposed this should be pursued via the MNHP Infrastructure Group, who would work with the PC on ‘road safety’ [Cllr Hynes already nominated as a member]. However, DB confirmed it was not for our Working Group to lead on this, but was happy for the NHP to act as ‘facilitator’.

A meeting had been held on 30 Aug with Steve Lakin (Highways Officer at CBC) + MPC Cllrs Lloyd Hines, Philip Allen and Roger Ball; Julie Sheppard (for MNHP VC); Simon Barnes (on behalf of Safer Maulden) and Malcolm Crawford (Area Speed Watch Coordinator and Beds SW Chair), to review and discuss the concerns, available evidence of speeding, and the range of options (and potential costs) for effective traffic calming throughout Maulden.

CBC advised that a pedestrian crossing could not be justified in the proposed position (near the Coop) due to insufficient pedestrian and traffic volume and other (technical) reasons. However, it was agreed that something is needed and there are alternatives to a traditional pedestrian crossing. It was also concluded that it would be preferable to spend the limited budget on traffic calming measures that would slow vehicles down effectively throughout the length (and breadth) of the village.

There was some discussion about how Greenfield had managed to secure significant funds to install various traffic calming measures and other community projects. This was a result of active lobbying and fund raising, led by members of their PC and the Round Table.

The PC, CBC and NHP should listen to concerns of villagers, Safer Maulden, Speed Watch, etc, through consultation and take into account all available evidence. It is not just about statistics, but wider concerns about access to facilities, lack of pavements, etc. We also need to compare with other villages. This would inform and accelerate the NHP’s statements on roads and safety.

 

 

Actions

(i) This issue should be coordinated and pursued through the PC, in consultation with all interested parties. [AP to write to PC.]

(ii) MNHP’s Infrastructure Gp will consider and take account all of the information within the terms of its mandate. [AP]

(iii) Details of expenditure committed to date by Safer Maulden and MPC should be obtained from CBC. [RB]

5. Feedback from Working Groups

In view of the limited time available and most Leaders not being at the meeting for discussion, this item was deferred.

Action

(i) Progress on “as is” statements and work plans to be reviewed at next meeting.

(ii) AP requested comments on the Infrastructure Group’s ‘As Is’ Statement.

6. Communications

There has been criticism that many had not yet heard about the NHP. DB pointed out we need to manage expectations. It could take 6 months to set up and form the Committee and Working Groups, and a similar period to engage with businesses, landowners, schools etc. Only after that can we reach out to others. It is too early for a Press Release but, meanwhile, local publicity and a ‘leaflet drop’ is proposed to explain the process and ultimate goal.

DB described the action taken since the last meeting. [Covered in Matters Arising].

Actions

(i) MPC’s ‘Leafleting group’ still to be contacted via Cllr Philip Jackson. [AP]

(ii) DB to finish his draft which can then be used as the basis for an article in the various magazines. [DB]

(iii) Local magazines to be contacted to find out how to get articles placed [SB] – SB has contacted the Oracle.

7. AOB

(i) JS was thanked for hosting the meeting and providing refreshments.

(ii) Barry Easom was thanked for his informative presentation and useful sample documents he supplied.

(iii) Next meeting on 28 Sept, venue TBA. Check The George [AP]

Meeting ended ~9:30pm

 

MAULDEN PARISH NEIGHBOURHOOD PLAN STEERING GROUP meeting – 27 July 2016

Minutes of the 4th meeting – 27th July 2016

Held at 15 The Knoll, Maulden, 20:00hrs

1. Present

David Bailey (Chair)

Julie Shepherd

Simon Barnes

Robbie Locke

Marilyn Caves

Cllr Philip Jackson }

Cllr Roger Ball } Observers (Maulden Parish Council)

Cllr Christine Inskip }

Cllr Paul Downing } Observer (Central Beds Council)

Mark Bingham } Observer (Baptist Church)

2. Apologies for absence

Jayne Walker (Observer, Maulden Parish Council, Planning Committee)

Andrew Draycott

Alan Plom (Secretary)

3. Introductions

  • Apologies for 10 minute’s delay
  • Welcome to visitors and guests.

4. Minutes of previous meeting

  • The minutes of the previous meeting were agreed and signed by the Chair.
  • These provide a useful summary of the purpose and status of the Group.
  • The Minutes will be available to Group members and observers (together with other reference documents, etc.) via the Group’s Dropbox account and via websites

5. Matters arising and actions carried forward

All matters and actions noted in the previous minutes have been completed with the exception of:

  • Creating a new Facebook page (still open for discussion, as it may be possible to use the current Maulden voice page.) [DB]
  • Creation of a phone number for contacting the neighbourhood planning group, [DB]
  • Contacting Liquid Designs and All Fidelity Print for services for posters and leaflets. [DB]
  • Collect examples of good questionnaires and file them so teams and work groups can look at them. [SB] [DB]

6. Lessons learned from Clophill NHP

By consensus this was moved up the Agenda to accommodate other meetings.

Cllr Paul Downing very generously shared the experience of our neighbours in preparing a plan.

The process started three years ago. The process picked up speed when they got semi-professional help, but it took somewhat longer to get the entire village involved. Once Central Bedfordshire Council got involved, things moved quite a lot quicker. They were put in touch with Navigus, a private consultancy, who provided advice and support.

Obtaining a grant was straightforward. The consultants gave some pro bono assistance, and a good library of questionnaire materials was assembled. Looking back, it is clear that designing the questionnaire to be statistically analysed from the very beginning is an important step. It is not easy to design a report that is interesting enough for people to complete, quantifiable, and still contains a balance of subjective answers.

Analysing the questionnaire results turned out to be very difficult for Clophill and this has delayed the delivery of the final report.

A key learning point from the team was that it is important to keep track of every single item of community involvement, as it goes to provide weight and balance to the final report.

A second learning point was that it is very important to respond to the community and engage them throughout the process, and especially to provide rapid feedback from the questionnaire, possibly at several stages, so that people are highly engaged in the outcome of the referendum.

The plans are not prepared on their own, as Central Bedfordshire Council is also preparing a local plan to a final deadline of September 2018. It is very important that any neighbourhood plan groups engage fully with CBC.

CBC is likely to provide support for Community Plans, which are, in many ways, a natural first step to a Neighbourhood Plan. Any groups preparing Neighbourhood Plans would be well advised to ensure they are capable of producing a Community Plan.

CBC also has an ongoing process by way of an “call for sites”, which has bought in around 800 sites that have been offered by their owners for development. Current thinking, is that only 5% will actually be needed.

Actions

  • Engage with cbc and request that they provide support [ap]
  • Build into our process opportunities for quarterly meetings with CBC space (especially in terms of housing and transport demand) [ALL] [AP]
  • Engage with navigus and find out how they can help, and what it will cost [db]
  • Structure our process to create a community plan as a partway product and ensure that our work plans are aligned to enable this to happen [ALL]
  • Engage more closely with our neighbouring villages and track what they are proposing in their plans [AP]
  • Ask Sally Chapman at CBC to help us with a presentation and some training on the best way of producing a plan [DB]

7. Feedback from work groups

Housing (Roger Ball)

  • Documents have been collected and filed. They are now available to share. These include the winner of the “best neighbourhood plan”.
  • A key finding is the requirement to prepare useful, thorough, but brief, statements of the current status of housing in the village; the “as is” part of the plan.

Actions

  • Contact Julian Smith
  • Contact Aragon housing
  • Prepare the draft skeleton of an as a statement for internal review by the next meeting (this work stream is quite advanced and will provide learning for all the other work streams to consider)

Business (Simon Barnes)

  • A small team is in place and Emma Jackson and Simon Ratcliffe have volunteered to assist
  • The process is at an early stage, but there is a large amount of information already available from the website and local directories.
  • An example neighbourhood plan has been selected that contains a good section on businesses in that community from which a template can be prepared

Social (Julie Shepherd)

  • A small committee has been created and has met
  • The social situation in the village looks like it is constantly complex and rapidly evolving as clubs, societies, and groups come and go
  • It is a major focus of the team to create the “as is” statement as soon as possible
  • There has been a very low level of response from organisations, especially the school, and advice and assistance is requested to assist in getting faster and better responses
  • A file has been created with all of the responses to date, and all of the community engagement steps have been collected as a diary into a single record, other groups thought this was a good example that they could follow.
  • A skeleton “as is” statement would be available by September meeting.

Infrastructure (Alan Plom)

  • Alan had sent his apologies for absence, but had submitted a written report which is filed and available to all the members. It shows expected progress at this stage. Key points:
  • Suggested members all contacted and engaged.
  • Contact details obtained from CBC for utilities and other organisations [nb. This list may be useful for other Working Groups too.]
  • Initial review of other NHP’s and sources of information carried out.
  • Aiming to draft ‘As is’ statement for next meeting – subject to advice from other NHP’s.

Environment (Robbie Locke)

  • Enquiries have been sent out to the major environmental groups, but, responses had not yet been received. A more detailed report will be available at the time of the next meeting.

Regulation (David Bailey)

  • Limited progress to date, a more detailed report will be available at the time of the next meeting

Action

  • Have a look at the data protection requirements, and see if we can ride along with Maldon Parish Council’s regulation and status for data handling
  • Create a register of interests for all of the members of the neighbourhood planning committee

8. Communications

It was very clear to the group that we had to listen to the entire community and engage with them personally. A purely factual, or statistical approach would not enable people to express what they really thought was important about the village.

Councillor Philip Jackson explained that there was also a community liaison subcommittee of Maldon parish council, that would have some resources and the ability to reach into a wider network. (Led by Philip Allen and Yvonne Cole).

It was discussed and agreed that a general piece describing what the neighbourhood planning group was trying to achieve, what a neighbourhood plan would give the village, and how people could help, would be of some use in setting the scene as to what we are doing.

Specific places in which an article could be placed included:

  • the Fuddler
  • the Oracle
  • the church magazines
  • the noticeboards, parish council and other
  • the village hall
  • the local paper

It was also thought that having a poster that was available with simple details on what the plan was and who to contact would be of value

The committee learned that there is a street by street leafleting group available in the village, which might provide a way of delivering information to large numbers of households relatively cheaply and efficiently

Actions

  • contact the leafleting group via councillor Philip Jackson [AP]
  • action write a piece that can be placed in the above magazines. [DB]
  • Contact the above magazines and find out how to get articles placed. [SB]

9. AOB

  • JS was thanked for hosting the meeting and providing refreshments.
  • Cllr Downing thanked for his informative presentation

10. NEXT MEETING

  • 3rd Weds in August, The George Pub Meeting Room

Meeting ended ~9:30pm.

Signed Date

NHP Minutes – 29 June 2016

Latest: Maulden Green Infrastructure Survey

Having carried out two local consultation events, Greensand Trust are now working to analyse the results and produce the final survey. The survey will be made available as soon as it is made published.

The first consultation event held in January was attended by 150 people. 212 responses were received to the green infrastructure questionnaire. The second consultation event held on 5th March was attended by 30 people and 74 responses to the environment projects questionnaire was received. A huge thank you to everyone that attended and completed a survey and to Greensand Trust for their continued hard work.

Maulden Neighbourhood Plan

Maulden is now a Designated Neighbourhood Area.

A group of volunteers has offered to help Maulden Parish Council to create a Neighbourhood Plan.

Neighbourhood planning gives communities direct power to develop a shared vision for their neighbourhood and shape the development and growth of their local area. They are able to choose where they want new homes, shops and offices to be built, have their say on what those new buildings should look like and what infrastructure should be provided, and grant planning permission for the new buildings they want to see go ahead. Neighbourhood planning provides a powerful set of tools for local people to ensure that they get the right types of development for their community where the ambition of the neighbourhood is aligned with the strategic needs and priorities of the wider local area.

Contact Details

You can email the committee via this form [contact-form-7 404 "Not Found"]

Committee/Working Group members. Contact details for the members of the committee are available via the Secretary. Subcommittee and working group roles are indicated after each person

  • Alan Plom (Chair) (also lead of Infrastructure working group)
  • Simon Barnes (Vice Chair)(also lead of Housing and Communications)
  • Lesley Illingworth (secretary)
  • Sarah Michael (Treasurer)
  • Simon Ratcliffe(Project Manager)

Working Group leaders not listed above

  • David Bailey (Regulation)
  • Cllr Roger Ball (MPC) (Envrironment
  • Mark Bingham (Social Education & Welfare)

Supported by (non-voting) External Advisors

  • Sally Chapman (Central Beds Council)
  • Jemma MacLean (BRCC)
  • Siobhan Vincent (Central Beds Council)

Other Working Group Members

  • Cllr Phil Allen
  • Mike Browning
  • Marilyn Caves
  • Nigel Coote
  • Cllr John Coyle
  • Malcolm Crawford
  • David Illingworth
  • Cllr Christine Inskip
  • Rob Murphy
  • Harriet Lockey
  • Ruth Plom
  • Julian Smith

Other members are actively being sought and volunteers for specific areas of interest to join subcommittees are most welcome

Purpose of the Committee

Definition and Purpose of the Steering Group:

The purpose of the Maulden Neighbourhood Plan (MNP) Steering Group is to create or to assist the Parish Council to create a Neighbourhood Plan (and possibly an interim Community Plan) for the village of Maulden, within its parish boundary as defined by Central Bedfordshire Council (CBC), for the benefit of the parish as a whole.
The Group will consult, assist and report to Maulden Parish Council (MPC). [nb. Only the Parish Council has the statutory authority to adopt a Neighbourhood Plan in a parish area.]
Such plan to be suitable for adoption by referendum (based on a majority of those voting) and to comply with all of the requirements of the relevant elements of the Town & Country Planning Act and Localism Act as apply.
The committee will undertake a program of work, consultation, surveys, and studies to provide independent and statistically valid evidence as well as a range of non-quantitative studies and discussion group reports upon which a Neighbourhood Plan can be created.

Fundamentally, the committee exists to listen to the people who live and work in Maulden and find ways to express their needs, desires and vision for Maulden in 2035.

Committee Minutes

The Maulden Village Neighbourhood Planning Committee is committed to transparency and engagement with the community. Minutes of meetings will be made available online and can be inspected. Copies are also provided to Maulden Parish Council.

You are welcome

Meetings are [almost] always on last Wednesday of the Month at 8pm. Meetings are held in upstairs meeting room of The George, by kind permission of the Landlord.

MV NHP Steering Committee Minutes 26 Oct 2016

Minutes of the 7th meeting – 26 October 2016

Held in the Meeting Room, at The George Inn, Maulden, 20:00hrs

Present

David Bailey (Chair)

Julie Sheppard (Vice Chair)

Simon Barnes (Treasurer)

Alan Plom (Secretary)

Marilyn Caves

Simon Ratcliffe

Cllr Roger Ball

Cllr Christine Inskip (Observer, Maulden Parish Council)

Madelyne Edwards (Observer)

William Edwards (Observer)

Julian Smith (Guest, MD, Kingshall Estates Ltd)

Apologies for absence

Mark Bingham

Patricia Bragg

Emma Jackson

Cllr Jayne Walker

Absent

Robbie Locke

Andrew Draycott

 

  1. Welcome and Update from the Chair

 

(i) DB welcomed everyone to the meeting, and those present outlined their role and interest.

(ii) DB described how the Group is currently putting together a framework to draw in the views of the Community. The Group has no power to direct, only to reflect the collective views of the Community.

(iii) The 3 levels of ‘Plans’, ie ‘Local’ (=County Council), ‘Neighbourhood’ (= statutory, which CC’s are obliged to enforce and appeal) and ‘Community’ or ‘Village’ Plans (= ‘persuasive’ and have value to inform PC and CC’s decisions). NHP’s are still supported by the new Govt/PM.

(iv) Ideally, a Local Plan would be published first, to indicate the number of houses in each area. This would then be supported by NHPs and CP’s. Unfortunately, CBC’s Local Plan had been rejected after an Appeal by Luton BC, but Maulden was likely to be expected to accommodate another 300 houses.

(v) CBC have therefore asked for a Community Plan to be produced asap, as this would be available quicker than an NHP, with fewer questions needed. These would help to clarify the key issues for the NHP.

(vi) Funding has not been confirmed yet. However, no funding is available to produce a CP specifically, whereas a grant of up to £9K is available for producing NHP’s (including use of consultants). DB proposed that a CP be produced as a by-product interim ‘Statement’. It was estimated this would cost ~£1k, and this could be covered by economies in producing the CP, eg by only being available on-line, printing just the 6 copies required for CBC in ‘non-glossy’ format.

2. Minutes of previous meeting (31/8/16)

Agreed and signed by DB.

3. Matters arising and actions carried forward

 

(i) Item 2: Committee documents – New WG members to be authorised to access the Group’s Dropbox account and restricted membership MNHP website [DB]. Minutes to be sent to members of the extended Steering Group [AP].

(ii) Item 2: Dropbox Demo – DB will provide technical support/demo on 1:1 basis for those that need it. [DB]

(iii) Item 2: Facebook – Agreed posts are needed on Maulden Voice FB page and Maulden Village Community website to raise awareness of the Group. [DB/Cttee]

(iv) Item 2: Printing posters and leaflets – Liquid Designs and All Fidelity Print still to be contacted. [DB]

(v) Item 2: NHP Questionnaires – Ongoing – collect and share any good examples. [All]

(vi) Item 2: CBC Support – Siobhan Vincent, CBC’s Neighbourhood Involvement Officer to be invited to the November meeting. [DB/AP]

(vii) Item 2: Navigus Consultants – Invite to future meeting, when funding arranged. [DB]

(viii) Item 2: Community Plan’ – Cllr Jackson had suggested it would be better to call the ‘Community Plan’ a “Draft NHP”, to avoid confusion. However, as CBC have asked for a ‘Community Plan’ asap, this was inescapable. [DB/WGp leaders]

(ix) Item 2: Comparing other NHP’s – Ongoing:

  1. a) Continue to monitor development and application of neighbouring villages NHPs. [All]
  2. b) Working Group Leaders to read Hail Weston and other NHP docs + the Cambridge ‘Community Planning Toolkit’ folder, held by AP. [DB/WGp leaders]
  3. c) E-copies of Hail Weston’s (draft) Plan, guidance on roles and responsibilities of ‘Action Group’ Leaders‘, and their Village Survey questions have been obtained and circulated to WG leaders. [All to read.]

(x) Item 2: NHP Group Training – Sally Chapman (CBC) to be contacted to arrange training session (at Chicksands) for Steering Group/Working Group leaders on developing an NHP. [DB/AP]

(xi) Item 4(i): MNHP funding – A separate bank account will be set up for the NHP when funding is obtained. Reports will be presented to PC meetings. [DB/SB]

(xii) Item 4(ii): Traffic Calming – MPC to be asked for a report on the recent meeting between S Lakin (CBC), and representatives of MPC, NHP and other relevant local Groups (ie Safer Maulden and Speed Watch) and lobbied to set up a meeting to discuss practical / effective options for traffic calming throughout the village. [AP]

(xiii) Item 4(iii): Safer Maulden’s Survey – The draft Questionnaire will need to be amended to reflect the recent discussions and explain the realistic options. [AP]

(xiv) Item 4(iv): Details of expenditure committed (on the assessment for traffic calming measures) to date by Safer Maulden and MPC still to be obtained from CBC. [RB]

(xv) Item 4(v): Safer Maulden’s funds to be transferred to MPC? [SB]

 

4. Village Update

 

(i) Recent and proposed developments in the village were discussed, in particular the proposed development between Duck End Farm (Flitwick Rd) and Moor Lane, and the 50 houses at Old Farm to the north of Clophill Road (opposite Red Hill).

(ii) A ‘Public Consultation Event’ about the latter is being held at the Village Hall on Tuesday 1 Nov, between 14:00 and 18:30. It was agreed this will be a timely and useful opportunity to raise awareness of the Group and to get comments from residents about the area. The Group should be represented throughout – Rota tba by email. [All]

(iii) Julian Smith (MD Kingshall Estates) was invited to give a ‘developers’ view on the current planning system, ‘sympathetic’ designs, and sourcing new plots of land. Inconsistent decisions and opinions between Planning Officers caused some difficulty, so it is important to work closely with them. This led to discussion about design of housing and the need for a range of types, including the increasing demand (and cost!) for ‘affordable housing’ for the young and elderly.

(iv) The plans for the Coop (to be refurbished in the New Year) and the (well-used) weekly ‘pop-up’ Post Office in the Village Hall were discussed. [Apparently the Post Office requires a 3-mile radius between Post Offices.]

(v) Members were surprised to hear that Maulden was actually split into two halves by definition, with the section beyond Clophill Road defined as “small village”.

(vi) DB pointed out that a challenge for the Group was to define the ‘essential characteristics’ of the village in the CP and NHP. It has been said that the village has ‘no defining features’ other than being a long (3km) village, with an ‘eclectic’ mix of housing. The more (and less) ‘desirable’ features of the village were discussed, including the sense of ‘community’, nice surrounding countryside and walks, attractive features (St Mary’s Church, the Millenium Garden, etc), busy allotments, etc.

5. Report from MPC

 

(i) RB reported:

  1. The outcome of CBC’s ‘Call for Sites’ should be known by Xmas.
  2. The A507 could be downgraded.
  3. The poor condition of road surfaces in Maulden was highlighted as a significant hazard to road users, especially cyclists. [nb. Complaints should be made via the ‘Fix-My-Street’ website: https://www.fixmystreet.com/ .]
  4. CBC face significant (£14mill??) further cuts.
  5. Flitwick and Ampthill are considering employing a joint Traffic Warden.
  6. Next MPC meeting is on Monday 31 October 2016. Several members propose to attend.

6. Working Group update

 

(i) Key learning points – from presentations at previous meetings (listed in August meeting minutes) were discussed.

(ii) Role of Steering Group Chair – DB agreed with Barry Easom’s (Hail Weston CP) that the SG Chair should be ‘without portfolio’, to maintain independent oversight and coordination. A replacement Chair of the ‘Governance/Regulation/Legal & Crime’ WG is needed. Suggested this position should be advertised on MV and consider again at next meeting.

(iii) ‘Roles and Responsibilities’ – AP has obtained and circulated a copy of Hail Weston’s guidance which could be adopted. [DB/AP]

(iv) DB advised that each Group could have a ‘professional’ Secretary, to assist the Group Leader when paperwork becomes onerous (and if funds are available). These opportunities could be advertised on MV. [DB/AP]

(v) ‘As Is’ Statements – Progress was reviewed. JS had circulated drafts on ‘Social, Education and Welfare’, AP on Infrastructure, for comment. RB said his ‘Housing’ Group need to take account of expected numbers and then design. He needed input from fellow Cllrs on the MPC Planning Cttee.

(vi) DB advised that we need to start finalising these Statements and devising the Questions for the Village Survey. These need to be in a consistent and coherent format. AP reminded members that links to suitable ‘templates’ had been circulated, eg Linfield and he had also obtained hard copies from a number of others. DB to arrange 1:1 meetings with Group Leaders to discuss content and format. [DB/WG Leaders to arrange.]

(vii) Training – CBC’s training session will help with this process too – tba asap [DB/AP]

(viii) Consultants – It was agreed that it would be more cost effective to engage the consultants (Navigus, or similar) after our training, as we would be better informed and get more out of them.

(ix) Contacting Local Businesses – SB’s email to local businesses listed on the Maulden website had not been successful, so he proposed to phone and/or visit them personally. A leaflet is needed for this. [SB/DB]

Other Actions

(i) ‘As Is’ Statements – All members to comment and fill in any missing information in draft Statements. [All]

(ii) Leaflet – A short leaflet is needed for the Consultation Event on 1 Nov, and for contacting local businesses. [DB/JS]

(iii) Permission – To check if we need a ‘license’/approval (from CBC?) to distribute the leaflet/Questionnaire.

7. Communications Update

 

(i) Publicity – It was agreed that it was time to ‘reach out’, although DB stressed that we needed to ‘build the platform’ (ie structure of the Steering Group and Working Groups, etc) before we could inform and consult the Community. However, there is increasing pressure on us to start the publicity ‘campaign’ – although we do not yet have a recognisable ‘brand’, as recommended by other CP’s. The theme “Your Voice is Important” was suggested. This will be discussed with CBC’S Advisor, hopefully at the next meeting.

(ii) Demographics – We also need to identify the demographics and decide how we can reach all of the population. This could be started via the Questionnaire for the CP. Further discussion needed – CBC’s Training session will be informative too. [DB/All]

(iii) ‘Themed’ village meetings could be held by each WG, eg Social and Community, Local Economy, etc to engage with the community and get a wider input – and hopefully more volunteers.

(iv) e-communications: Social Media and Website –The content on the Maulden Village.org website (http://www.mauldenvillage.org.uk/ ) will be updated asap. All minutes need to be added. SR has expertise in marketing and websites and offered to help. [DB/AP/SR]

(v) Other Publicity OpportunitiesDistribution of NHP Flyer and Questionnaire – Either using those who deliver the Parish magazine + other volunteers to cover the entire village, or other methods such as the Scouts (for a donation) or together with free local newspapers should be considered.

(vi) Photocopying – PJ previously mentioned that St Mary’s has a photocopier which could probably be used for a donation, and MPC could match fund NHP for copying. [PJ]

(vii) Oracle article – The Oracle had agreed to include an article – to be finalised. Use of cartoons suggested (SR has a contact). [SB/SR]

Other Outstanding Actions

(i) Articles – DB’s draft to be finalised and used as the basis for articles in the various magazines, websites, etc. Final version to be shared via MNHPSG Dropbox. [DB]

(ii) Film – A short You Tube video had been suggested, describing the benefits of a NHP and what it entails. AP’s suggestion that this would be an interesting project for local schools, eg Business and Media Studies students at Redborne, should be followed up – when we have the money! [DB/JS]

8. AOB

(i) Julian Smith was thanked for hosting the meeting and agreed to our monthly meetings being held in the room. [AP to confirm bookings]

(ii) Next meeting on 30 November in the upstairs Meeting Room at The George – TBC. [AP]

Meeting ended 21:35pm

MV NHP Steering Committee Minutes 28 Sept 2016

Minutes of the 6th meeting – 28 September 2016

Held at The Barngalow, George Street, Maulden, 20:00hrs

Present

Simon Barnes (Treasurer/Acting Chair)

Alan Plom (Secretary/Infrastructure WG Chair)

Marilyn Caves

Simon Ratcliffe } (Business/Local Economy WG member)

Emma Jackson }

Cllr Philip Jackson } Observer (Maulden Parish Council)

Cllr Christine Inskip }

Apologies for absence

David Bailey (Chair/ Regulation WG Chair)

Julie Shepherd (Vice Chair)

Mark Bingham } (Social WG member)

Patricia Bragg }

Cllr Roger Ball (Maulden Parish Council/Housing WG Chair)

 

Absent

Robbie Locke (Environment WG Chair)

Andrew Draycott

 

Welcome and Introductions

SB agreed to act as Chair in David and Julie’s absence and welcomed everyone to the meeting.

1. Minutes of previous meeting (31/8/16)

Agreed and signed by SB (Acting Chair).

2. Matters arising and actions carried forward

 

(i) Item 1: Committee documents – Links to the minutes and other docs filed in the Group’s Dropbox account and closed MNHP website to be sent to all members of the extended Steering Group. [DB/AP]

(ii) Item 1: Dropbox – Technical support/demo by DB tba (next meeting?). [DB]

(iii) Item 2: Facebook page – As we agreed Face Book is not suitable for an open MNHP site, we will continue to use Maulden Voice to raise awareness and make any announcements. The ‘secret’ Maulden Village Neighbourhood Plan FB Group will remain closed and only for access by authorised active NHP Steering Group and Working Group members. [DB]

(iv) Item 2: Printing posters and leafletsDB to contact Liquid Designs and All Fidelity Print?

(v) Item 2: NHP Questionnaires – Ongoing – collect and share any good examples. [All]

(vi) Item 2: CBC Support – Siobhan Vincent, CBC’s Neighbourhood Involvement Officer to be invited to a future meeting (October?) when more members are available. [DB/AP]

(vii) Item 2: Navigus Consultants – Invite to future meeting, when funding arranged. [DB]

(viii) Item 2: Community Plan’ – Philip Jackson suggested it would be better to call the ‘Community Plan’ (ie the ‘part-way’ non-statutory ‘hopes and aspirations’ doc) a “Draft NHP”, to avoid confusion. [DB/WGp leaders]

(ix) Item 2: Comparing other NHP’s – Ongoing:

  1. Continue to monitor development and application of neighbouring villages NHPs. [All]
  2. Working Group Leaders to read Hail Weston and other NHP docs + the Cambridge ‘Community Planning Toolkit’ folder, held by AP. [WGp leaders]
  3. Obtain e-copies of Hail Weston’s Plan, guidance on roles and responsibilities of ‘Action Group’ Leaders‘, and their Village Survey questions. [AP]

(x) Item 2: NHP Group Training – CBC’s Sally Chapman’s training session on developing an NHP to be arranged when all available. Consider at next meeting. [DB/AP]

3. Village Update

 

PJ referred to the recent ‘Scarecrow’ competition which had been successful in bringing the village together. The Churches had an important role to play.

4. Report from MPC

 

  • MNHP funding – Accountability for MNHP funding had been raised at the PC meeting. Cllrs were advised that as the NHP was independent of the Council it should have its own bank account. PJ confirmed this was the best option, to avoid requiring formal MPC approval to spend it and to avoid confusion or allegations of spending the PC’s money.
  • Traffic Calming – PJ reported on the recent meeting between S Lakin (CBC), and representatives of MPC, NHP and other relevant local Groups (ie Safer Maulden and Speed Watch) to discuss practical and effective options for traffic calming throughout the village. MPC had agreed to take the lead and coordinate future discussions and will work closely with the NHP Infrastructure WGp and consult all other interested parties. [AP]
  • PJ advised that Safer Maulden’s draft Survey Questionnaire should be amended to reflect these discussions and explain the realistic options. [AP]
  • Details of expenditure committed (on the assessment for traffic calming measures) to date by Safer Maulden and MPC still to be obtained from CBC. [RB]
  • SB also suggested Safer Maulden’s funds should be transferred to MPC? [SB]

5. Working Group update

 

  • Comparison with other NHPs – Learning from Hail Weston:
  1. Role of Steering Group Chair – recommended the Chair should be ‘without portfolio’, to focus on oversight and coordination. To consider at next meeting. [DB]
  2. SB agreed his ‘Business’ WGp should be renamed ‘Local Economy’ WGp, to reflect wider interests.
  • Further discussion deferred in view of limited time and other WG Leaders being absent.

Actions

  • Progress on “as is” statements and work plans to be reviewed at next meeting.
  • AP requested comments on the Infrastructure Group’s ‘As Is’ Statement. [All]
  • Other key learning points listed in minutes of previous (August) meeting to be discussed at October meeting. [All]

6. Communications Update

 

  • Agreed people need to be informed about what is going on and who is involved, as soon as possible, and to use various channels of communication – and keep it simple. Need to use colour and create a recognisable ‘brand’. However, we need to identify the demographics and decide how we can reach all of the population. Discuss at next meeting. [DB/All]
  • e-communications: Social Media and Website – PJ stressed the importance of maintaining the website to ensure it is comprehensive and up to date. The Maulden Village.org website (http://www.mauldenvillage.org.uk/ ) is suitable but the NHP minutes and other information already posted on there (by DB) needs updating. SR also has expertise in websites and offered to help maintain the information on this site. He also pointed out that it needs to be accessible via mobile phones as well as PC’s. To be discussed with DB at next meeting. [DB/SR]
  • e-mailing – SB emailed the 80 businesses listed on the Maulden Village website. He had received only 1 reply (from a company based in Marston!) and only 1 had been returned ‘undelivered’. Sending letters and canvassing ‘door-to-door’ would probably be more effective. [SB]
  • Other Publicity OpportunitiesDistribution of NHP Flyer and Questionnaire – PJ explained that the recent ‘leaflet drop’ for the Church Scarecrow competition had been carried out by those who deliver the Parish magazine + a few other volunteers to cover the entire village. Alternative methods suggested included using the Scouts (for a donation) and possibly issue with the free local newspapers.
  • Printing – PJ mentioned that St Mary’s has a photocopier which could probably be used for a donation, and MPC could match fund NHP for copying. [PJ]
  • Articles – SB confirmed he had contacted the Oracle to place an article.
  • Film – A short video could be posted on You Tube, describing the benefits of a NHP and what it entails. AP suggested this would be an interesting project for local schools, eg Business and Media Studies students at Redborne? [JS]

 

Actions

  • Articles – DB’s draft to be finalised and used as the basis for articles in the various magazines, websites, etc. Final version to be shared via MNHPSG Dropbox. [DB]
  • Website – NHP docs on Maulden Village.org to be reviewed and updated [DB/AP/SR]
  • Dropbox – Technical support/demo by DB tba (next meeting?). [DB]

7. AOB

  • AP was thanked for hosting the meeting and providing the ‘wine and nibbles’.
  • Next meeting on 26 October in the upstairs Meeting Room at The George – TBC. [AP]
  • Julian Smith (Kingshall Estates) to be invited to attend the next meeting. [AP]

Meeting ended ~9:30pm

MV NHP Steering Committee Minutes 16 Aug 2016

Minutes of the 5th meeting – 31 August 2016

Held at 15 The Knoll, Maulden, 20:00hrs

Present

David Bailey (Chair)

Julie Shepherd (Vice Chair)

Alan Plom (Secretary)

Marilyn Caves

Mark Bingham

Cllr Roger Ball } Observer (Maulden Parish Council)

Cllr Christine Inskip }

Barry Easom (Guest speaker, Chair of Hail Weston NHP Group)

Apologies for absence

Simon Barnes

Robbie Locke

Andrew Draycott

Cllr Philip Jackson

Patricia Bragg

 

Welcome and Introductions

DB welcomed everyone to the meeting and suggested that a standing agenda item should be introduced to discuss “What is going on the Village”. This provoked some comments and information from members.

1. Minutes of previous meeting (27/7/16)

  • Agreed and signed by the Chair.
  • Will be available to Group members and observers (together with other reference docs) via the Group’s Dropbox account and website. [DB/AP]
  • Slow access to the website resolved – caused by inappropriate automatic daily ‘reminder’ posted by a local newsagent!

Action

(i) Demonstration of Dropbox/‘technical support’ session during next meeting. [DB]

2. Matters arising and actions carried forward

5(i) Facebook page to be created – Still open for discussion, as it may be possible to use the current Maulden Voice page. [DB]

5(ii) Dedicated phone number for contacting NHP [DB] – Decided not a good idea, due to potential volume of unsolicited/unwelcome calls!

5(iii) Printing posters and leafletsDB still to contact Liquid Designs and All Fidelity Print.

5(iv) NHP Questionnaires – Good examples to be collected and available for working groups to compare and use as a basis. [SB/DB] = Some examples available on websites highlighted and links shared + some hard copies obtained by AP.

6(i) + 6(ii) CBC Support – DB & AP had contacted Siobhan Vincent, CBC’s Neighbourhood Involvement Officer (part of a new team set up in CBC’s Regeneration and Business Directorate). She had agreed to provide support and will be invited to the next meeting (ie October, when more members will be available). [DB/AP]

6(iii) Navigus – DB contacted and they have agreed to help – invite to a future meeting, when our funding is arranged. [DB]

6(iv) ‘Community Plan’ – A (non-statutory) ‘Community Plan’ (ie ‘hopes and aspirations’) will be created as the first step in producing the full’ (statutory and enforceable) NHP. Ensure work plans are aligned to enable this to happen. [WGp leaders]

6(v) Comparing other NHP’s – Continue to engage closely with neighbouring villages and track what they are proposing in their NHPs. [DB/AP]

6(vi) Training – Sally Chapman/CBC has agreed to provide training on the best way to produce an NHP – presentation to be arranged when all available. [DB/AP]

3. Lessons learned (from Hail Weston NHP)

Barry Easom (Facilitator/’Chair’ of Hail Weston NHP/ex-Parish Cllr) described their experience in setting up a ‘Steering’ Group (and associated ‘Action Groups’) to develop their NHP. They did not have the firm support (or involvement) of their Parish Council that our Group now has from Maulden PC’s new Chair and Committee. However, it was still a worthwhile exercise.

Barry has loaned us some useful guidance documents, in particular the ‘Community Planning Toolkit’ folder produced by Cambridgeshire ‘Action with Communities in Rural England’ (ACRE) – the rural community council for Cambridgeshire and Peterborough – and a selection of NHPs and Questionnaires from other Villages in Cambs.

He provided useful advice on the ideal format and questions for the Village survey and how best to go about collecting, collating and analysing information and opinions. They ended up with far too many Q’s (65!). [This problem was endorsed by Cllr Downing at the last meeting, as Clophill’s NHP also found it difficult to extract coherent statements.] Hail Weston were helped by a resident involved in ‘marketing’ – their software tools were invaluable for the analysis.

Barry has asked their Sec to send AP an e-copy of Hail Weston’s Action Group Leaders‘ roles and responsibilities and Community Questionnaire.

Key learning/action points:

(i) Keep it simple! [nb. This mirrored Cllr Downing’s advice from Clophill.]

(ii) Better to spend more time getting the Q’s right.

(iii) Establish basic details and demographics [sample Q’s provided] + enable residents to add comments, as this elicited useful additional and unexpected information.

(iv) Decide whether to analyse the Q’s by household/premises (as recommended by BE) or individual responses.

(v) The Community needs to have ‘ownership’ and we must fairly reflect the views of residents and businesses – not direct them.

(vi) ‘NHP/Survey Champions’ can help to encourage responses and collect completed forms. [We could need ~150 across the village, eg through Groups in the Community.]

(vii) Present achievable objectives, to help manage the many and varied expectations.

(viii) Steering Group Chair should be ‘without portfolio’, for oversight and coordination. [DB]

(ix) Hail Weston had a similar WGp structure, but recommended we rename the ‘Business’ WGp to ‘Local Economy’ , to reflect wider interests. [SB]

(x) Arrangements need to be in place to dissolve Groups when work completed.

(xi) Time planning is difficult – The Community needs to be reminded the work is being done by volunteers – who have other demands on their time. [Don’t we know it!]

(xii) Regularly publicise what we are doing to keep people informed and involved, eg via local publicity, social media, stand/displays at Village events, etc.

(xiii) A village Workshop can get community involvement and extra volunteers.

(xiv) The Infrastructure WGp should consult local Beds & River Ivel Internal Drainage Board re issues relating to managing drainage and surface water from any developments, as well as concerns re Wildlife & Environment. [AP]

Actions

(i) Working Group Leaders to read Hail Weston and other NHP docs. [Contact AP]

(ii) To request e-copies of Hail Weston’s Action Group Leaders‘ roles and responsibilities list/guidance and Questionnaire [AP]

4. Report from MPC

Cllr Ball reported on progress with the Match Funding application for a pedestrian crossing in the centre of Maulden. Following lengthy discussion after Saqhib Ali’s presentation on behalf of Safer Maulden, the PC agreed to ‘pause’ this, pending discussions with CBC. MPC proposed this should be pursued via the MNHP Infrastructure Group, who would work with the PC on ‘road safety’ [Cllr Hynes already nominated as a member]. However, DB confirmed it was not for our Working Group to lead on this, but was happy for the NHP to act as ‘facilitator’.

A meeting had been held on 30 Aug with Steve Lakin (Highways Officer at CBC) + MPC Cllrs Lloyd Hines, Philip Allen and Roger Ball; Julie Sheppard (for MNHP VC); Simon Barnes (on behalf of Safer Maulden) and Malcolm Crawford (Area Speed Watch Coordinator and Beds SW Chair), to review and discuss the concerns, available evidence of speeding, and the range of options (and potential costs) for effective traffic calming throughout Maulden.

CBC advised that a pedestrian crossing could not be justified in the proposed position (near the Coop) due to insufficient pedestrian and traffic volume and other (technical) reasons. However, it was agreed that something is needed and there are alternatives to a traditional pedestrian crossing. It was also concluded that it would be preferable to spend the limited budget on traffic calming measures that would slow vehicles down effectively throughout the length (and breadth) of the village.

There was some discussion about how Greenfield had managed to secure significant funds to install various traffic calming measures and other community projects. This was a result of active lobbying and fund raising, led by members of their PC and the Round Table.

The PC, CBC and NHP should listen to concerns of villagers, Safer Maulden, Speed Watch, etc, through consultation and take into account all available evidence. It is not just about statistics, but wider concerns about access to facilities, lack of pavements, etc. We also need to compare with other villages. This would inform and accelerate the NHP’s statements on roads and safety.

 

 

Actions

(i) This issue should be coordinated and pursued through the PC, in consultation with all interested parties. [AP to write to PC.]

(ii) MNHP’s Infrastructure Gp will consider and take account all of the information within the terms of its mandate. [AP]

(iii) Details of expenditure committed to date by Safer Maulden and MPC should be obtained from CBC. [RB]

5. Feedback from Working Groups

In view of the limited time available and most Leaders not being at the meeting for discussion, this item was deferred.

Action

(i) Progress on “as is” statements and work plans to be reviewed at next meeting.

(ii) AP requested comments on the Infrastructure Group’s ‘As Is’ Statement.

6. Communications

There has been criticism that many had not yet heard about the NHP. DB pointed out we need to manage expectations. It could take 6 months to set up and form the Committee and Working Groups, and a similar period to engage with businesses, landowners, schools etc. Only after that can we reach out to others. It is too early for a Press Release but, meanwhile, local publicity and a ‘leaflet drop’ is proposed to explain the process and ultimate goal.

DB described the action taken since the last meeting. [Covered in Matters Arising].

Actions

(i) MPC’s ‘Leafleting group’ still to be contacted via Cllr Philip Jackson. [AP]

(ii) DB to finish his draft which can then be used as the basis for an article in the various magazines. [DB]

(iii) Local magazines to be contacted to find out how to get articles placed [SB] – SB has contacted the Oracle.

7. AOB

(i) JS was thanked for hosting the meeting and providing refreshments.

(ii) Barry Easom was thanked for his informative presentation and useful sample documents he supplied.

(iii) Next meeting on 28 Sept, venue TBA. Check The George [AP]

Meeting ended ~9:30pm

 

NHP Committee Minutes 23 Feb 2016

MINUTES OF THE INITIAL MEETING OF THE NEIGHBOURHOOD PLANNING GROUP FOR MAULDEN

23rd of February 2016, 8:15 PM

The Knoll, Maulden

Present

  1. Julie
  2. Roger (Observer and invited from Maulden parish council)
  3. Simon
  4. David
  5. Alan M

Apologies for absence

  • Alan P

Minutes

This being the inaugural meeting there were no previous minutes to be accepted.

Introductions

Those present introduce themselves, and they set of contact arrangements were exchanged by which members can be contacted and communicate with each other.

Purpose of Meeting

The purpose of the meeting was to form a group which could assist the parish council in creating a neighbourhood plan, or, alternatively, a parish plan, for the benefit of the parish as a whole.

Agreement to Agenda

The agenda was agreed to

Adoption of Members

those present agreed to be members

Councillor Ball was invited as an observer, and is available to act as liaison with the parish Council

Definition and Purpose of Group

The purpose of the group is to create or to assist to create a neighbourhood plan (and all a parish plan) for the village of Maulden within its parish boundary (or such boundary as was decided in consultation with the relevant bodies).

Such plan to be suitable for adoption by referendum and to comply with all of the requirements of the relevant elements of the Town & Country Planning Act and Localism Act as apply.

Elections

The following persons were nominated, agreed to stand, and seconded, and voted for unanimously to the following positions

  • Election of Chair – David Bailey
  • Secretary – Alan Plom (to confirm in person at next meeting)
  • Joint Treasurers – Simon Barnes and Julie Shepard

Agree to consult and assist MPC

The group agreed to consult and assist with Maulden parish council. It was noted that only the parish council have the statutory authority to adopt a neighbourhood plan in a parish area.

Discussion of process

A copy of the process by which a neighbourhood plan would proceed was circulated, discussed, and various points were raised.

Co-option of other members on skills and resources basis

It was agreed to reach out and co-opt other people from the community to more fully represent demographic areas that were not currently represented. While the core team for the neighbourhood plan would be kept small and appointments made on a skills and resources basis, it was agreed that there was a need for a wider group that could represent other areas of the village including:

  • sports
  • environment
  • arts
  • history
  • minorities
  • the disabled
  • the elderly
  • Church groups
  • the school
  • business groups
  • the under 25’s

Making the wider group far more representative of the village was considered to be excess beneficial to the quality of the eventual plan.

It was also agreed to invite Jayne Walker as the additional observer from Maulden parish council on the basis that she was also on planning subcommittee.

Consideration will be given to asking Councillor Lloyd Hynes to review the governance and compliance procedures during the creation of the plan.

Agree next steps, Allocate Actions

The following actions were identified, and members are asked to volunteer to assist with them over the next four weeks so that they are in place on or about the time of a presentation to Maulden parish council on 11 April

– create standing orders (DJB)

– define financial rules (DJB, JS, SB)

– define range of costs (DJB)

– define resources needed (?)

– liaise with MPC (Cllr RB, Cllr JW)

– define scope (defer to next meeting)

– define area of NHP (defer to full plan, but give consideration to options of parish boundary, or wider, or lesser)

– create project plan (defer to next meeting)

– present to MPC 11 April (draft asap – AM and DB to create?)

 

AOB

To consider the relative benefits of forming a CIC (Community Interest Company) or Charity as the official organisation for this purpose. Additional research was needed before a conclusion could be drawn.

Thanks and wrap up of draft Minutes

Thanks offered to JS for the kind loan of the house and refreshments

official meeting ended 9:02 PM